Generate a Title & Copy List (Library Manager)

The Title & Copy List lets you create collection reports based on title, circulation type (not available for district media centers), copy category, date added/updated, or a Resource List. You can show titles with copies in a specific status, such as available, checked out, lost, on hold, or on order.

The reported information can be as broad or as narrow as you want it to be. It can include just a list of titles, or all the titles and copies you have.

Create a New Report

  1. Select Reports > Library Reports.
  2. Under Catalog -- Titles & Copies, click Title & Copy List.
  3. (Optional) If you log in to the district, select either the district or an individual library from the For drop-down.


    • Only a district-level user with Manage Library Materials for the District or Create Reports for the District permissions can create a district-level report.
    • If you select the district, the report is limited to the first 10,000 qualifying titles and copies.
  4. Click the Select By drop-down, and select a method for identifying the titles to include in the list.
    • If you select Title, enter a range in the from and to fields and next to the Select By drop-down.
      • If you leave both from and to fields blank, the report includes all titles.
      • If you leave the from field blank and enter a name in the to field, the report includes all those up to and including the title entered.
      • If you enter a name in the from field and leave the to field blank, the report includes that name and all those after it.
      • If you enter the same name in both fields, the report is limited to that one name.
      • You cannot use wild cards (?, *) in ranges.
      • If you are running a report on a specific title in Textbook Manager, make sure to enter the name of the primary textbook, not the supplement.
    • If you select Circulation Type or Category, select one or all from the Include list.
      • For one Circulation Type, the report includes copy information for only those copies of that Circulation Type.
      • For Categories, the report includes copy information for only those copies assigned to those categories.
        Note: If you are running the report by category for the district, note that the Include list is limited to district-only categories. For a school report, the list is limited to categories specific to the school.
    • If you select Date Title Added, Date Title Updated or Date Copies Added, select the date range:
      1. Select the After the Date, On the Date or Before the date from the drop-down next to your date type selection.
      2. Enter a date in the next field, or click the calendar icon, Date picker icon, to select from the calendar.
    • If you select List, select the Library Materials Resource List you want to use for the report.
      To review the contents of a list, click View List.
  5. To include itemized copy information in the list, select one of the options with copies in the Show Titles drop-down.
    • If you select to include any copies, you can also select to include the category names, circulation statistics, or both, in the itemized copy information.
    • A district-level user with Manage Library Materials for the District permissions can include both the district and school categories for each copy.

    Example: A user selects With "lost" copies in the Show Titles field to see the Include options.

    Lost Books report

  1. (Optional) If you included circulation statistics, you can then limit the report to copies that circulated a certain number of times:
    1. Select the Only show copies that circulated checkbox.
    2. Select More than, Equal to or Less than from the drop-down.
    3. Enter the number of circulations required for the copy to appear in the report.
    4. Select the time period: This month, This [statistical] year or Total (since you installed Destiny).

      Page showing options to include Circulation statistics.

  2. Select a report format from the Output as drop-down:
    • To generate the report in Adobe® PDF format, select PDF.
    • To generate the report in Microsoft® Excel® format, select Microsoft Excel.
  3. To run the report now, click Run Report.
    To save the setup, click Save Setup. A Save Report page appears:
    • Enter a name that is unique for the report at your library.
    • Click either Save, to save the report, or Save and Run, to save the report and run it now.


Additional Details

After setting up your report, you can save it. When you save a report setup, it appears on the Saved Reports tab. From there, you can run it later, edit it, duplicate it or delete it. Each time you run the report, the results reflect the current contents of your collection. The report includes the following: